New · posted Nov 4
Merck · Pharmaceuticals
Clinical Trial Coordinator (CTC)
- Remote, US
- Remote
- Full-time
- Associate & Specialist
The role
Under the oversight of the line-manager, this role is responsible for comprehensive trial and site administration and involves preparing, collating, distributing and archiving clinical documents. The CTC supports clinical supply & non-clinical supply management and ensures timely maintenance of tracking and reporting tools, as applicable.
The role is critical to meet planned Site Ready dates, including assisting with the preparation of submission packages to IRB/ERC and Health Authorities. The role will collaborate at local level closely with COM, CRM and CRA. And the person collaborates with finance/budgeting representatives to manage CTRAs and payments.
Budgeting, Agreement and Payments
Collaborate with finance/budgeting representatives for:
- Develop, control, update and close-out country and site budgets (including Split site budget).
- Develop, negotiate, approve and maintain contracts (e.g. CTRAs).
- Track and report contract negotiations.
- Update and maintain contract templates (in cooperation with Legal Department).
- Calculate and execute payments (to investigators, vendors, grants).
- Ensure adherence to financial and compliance procedures.
- Monitor and track adherence and disclosures.
- Maintain tracking tools.
- Obtain and process FCPA documentation in a timely manner.
Meeting Planning
- Organize meetings (create & track study memos/letters/protocols).
- Support local investigator meetings (invitations, prepare materials, select venue, support vendor where applicable).
What you need
Required Skills
Clinical Document Management, Clinical Research, Clinical Trial Documentation, Clinical Trial Management, Clinical Trials Monitoring, Clinical Trials Operations, Clinical Trial Support, Customer-Focused, Microsoft Excel, Microsoft Office
- Fluent in Local Languages and business proficient in English (verbal and written) and excellent communication skills.
- Good understanding of Global, Country/Regional Clinical Research Guidelines and ability to work within these guidelines.
- Hands on knowledge of Good Documentation Practices.
- Good IT skills (Use of MS office, use of some clinical IT applications on computer) and ability to adapt to new IT applications. Strong MS Excel skills required.
- ICH-GCP Knowledge appropriate to role.
- Excellent negotiation skills for CTCs in finance area.
- Effective time management, organizational and interpersonal skills, conflict management.
- Effective communication with external customers (e.g. sites and investigators)
- High sense of accountability / urgency. Ability to set priorities and handle multiple tasks simultaneously in a changing environment.
- Works effectively in a matrix multicultural environment. Ability to establish and maintain culturally sensitive working relationships.
- Demonstrates commitment to Customer focus, both internally and externally.
- Able to work independently.
- Proactive attitude to solving problems / proposing solutions.
- Positive mindset, growth mindset.
Qualification & Experience
- Completed job training (office management, administration, finance, health care preferred) or Bachelor’s Degree.
This is the lowest to highest salary we in good faith believe we would pay for this role at the time of this posting. An employee’s position within the salary range will be based on several factors including, but not limited to relevant education, qualifications, certifications, experience, skills, geographic location, government requirements, and business or organizational needs.
The successful candidate will be eligible for annual bonus and long-term incentive, if applicable.
We offer a comprehensive package of benefits. Available benefits include medical, dental, vision healthcare and other insurance benefits (for employee and family), retirement benefits, including 401(k), paid holidays, vacation, and compassionate and sick days.
Travel Requirements
10%
What you'll do
Trial and site administration
- Track (e.g. essential documents) and report (e.g. Safety Reports).
- Ensure collation and distribution of study tools and documents.
- Update clinical trial databases (CTMS) and trackers.
- Clinical supply & non-clinical supply management, in collaboration with other country roles.
- Manage Labeling requirements and coordinate/sign translation change request, in collaboration with other country roles (if applicable).
Document management
- Prepare documents and correspondence.
- Collate, distribute/ship, and archive clinical documents, e.g. eTMF.
- Assist with eTMF reconciliation.
- Execute eTMF Quality Control Plan.
- Update manuals/documents (e.g., patient diaries, instructions).
- Document proper destruction of clinical supplies.
- Prepare Investigator trial file binders.
- Obtain translations of documents.
Regulatory & Site Start-Up responsibilities: Collaborate with other country roles to
- In a timely manner, provide to and collect from investigators forms/lists for site evaluation/validation, site start-up and submissions.
- Obtain, track and update study insurance certificates.
- Support preparation of submission package for IRB/ERC and support regulatory agencies submissions.
- Publish study results for GCTO and RA where required per local legislation.
Pay and benefits
$68,000 – $107,000 a year
Employer providedThe salary range for this role is: $68,000 - $107,000
Medical, dental and vision insurance
401(k) retirement benefits
Paid holidays
Vacation
Sick days
Annual bonus and long-term incentive
Working conditions
Not Indicated
Hazardous Material(s)
n/a
Employee Status
Regular
Relocation
No relocation
VISA Sponsorship
No
Flexible Work Arrangements
Remote
Job Posting End Date
11/10/2026
*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.
Equal opportunity, accessibility and legal noticesMerck's statements, word for word
US and Puerto Rico Residents Only
Our company is committed to inclusion, ensuring that candidates can engage in a hiring process that exhibits their true capabilities. Please click here if you need an accommodation during the application or hiring process.
As an Equal Employment Opportunity Employer, we provide equal opportunities to all employees and applicants for employment and prohibit discrimination on the basis of race, color, age, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability status, or other applicable legally protected characteristics. As a federal contractor, we comply with all affirmative action requirements for protected veterans and individuals with disabilities. For more information about personal rights under the U.S. Equal Opportunity Employment laws, visit:
We are proud to be a company that embraces the value of bringing together, talented, and committed people with diverse experiences, perspectives, skills and backgrounds. The fastest way to breakthrough innovation is when people with diverse ideas, broad experiences, backgrounds, and skills come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another’s thinking and approach problems collectively.
Learn more about your rights, including under California, Colorado and other US State Acts
San Francisco Residents Only: We will consider qualified applicants with arrest and conviction records for employment in compliance with the San Francisco Fair Chance Ordinance
Los Angeles Residents Only: We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance
Search Firm Representatives Please Read Carefully
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company. No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails.
Job intelligence
The context around this role
Live data · November 4, 2026
Salary intelligence
How the pay compares
This role's midpoint is level with the US median for Clinical Operations roles at this level.
This roleEmployer provided
Associate & Specialist roles in the US13 roles publishing pay
| Annual base pay | Low | Median | High |
|---|---|---|---|
| This role | $68,000 | — | $107,000 |
| All US (middle half) | $76,000 | $87,500 | $100,000 |
This role: Merck's own published range. Comparisons: the base pay employers published on open Clinical Operations roles at the same level on Regulatory Jobs, November 4, 2026. Nothing is estimated.
Career trajectory
Where this role sits in Clinical Operations
The general path across 104 open Clinical Operations roles on Regulatory Jobs, with the titles they carry most. Not Merck's own promotion track.
Career resources on Clinical Operations
Skills DNA
What this role leans on
How many of the posting's 54 duty, requirement and summary lines touch each area. The posting's emphasis, not a proficiency score.
- Documentation and SOPs13
- Clinical trial conduct10
- Collaboration and leadership10
- Investigations and CAPA5
- Regulatory submissions4
- GMP and compliance2
- Data and digital systems2
- Validation and qualification1
Regulatory intelligence
The rules, regulations and standards behind this role
The regulations, guidance and standards that govern Clinical Operations work in pharmaceuticals, led by the three this posting names, each linked to the agency or standards body that publishes it.
- ICHICH E6(R3) good clinical practice(official source, opens in a new tab)The international standard for the design, conduct and reporting of clinical trialsNamed in the posting
- FDA21 CFR Part 56(official source, opens in a new tab)Institutional review boards for FDA-regulated clinical investigationsNamed in the posting
- DOJForeign Corrupt Practices Act(official source, opens in a new tab)US anti-bribery rules for dealings with foreign officialsNamed in the posting
- FDA21 CFR Part 312(official source, opens in a new tab)Investigational New Drug applications and sponsor duties in drug trials
- FDA21 CFR Part 50(official source, opens in a new tab)Protection of human subjects: informed consent in FDA-regulated trials
- FDA21 CFR Part 58 (GLP)(official source, opens in a new tab)Good laboratory practice for nonclinical laboratory studies
- EUEU Clinical Trials Regulation 536/2014(official source, opens in a new tab)How clinical trials of medicines are authorized and run in the EU, through CTIS
- ICHICH E8(R1)(official source, opens in a new tab)General considerations for clinical studies and quality by design in trials
- HHS45 CFR Part 46 (Common Rule)(official source, opens in a new tab)The federal policy for the protection of human research subjects
- NIH42 CFR Part 11(official source, opens in a new tab)Clinical trial registration and results reporting on ClinicalTrials.gov
- FDAFDA Bioresearch Monitoring (BIMO)(official source, opens in a new tab)FDA inspections of clinical investigators, sponsors, IRBs and GLP labs
- FDA21 CFR Part 11(official source, opens in a new tab)FDA rules for electronic records and electronic signatures
- HHSHIPAA Privacy Rule(official source, opens in a new tab)Federal protections for individually identifiable health information
- EUGDPR (Regulation 2016/679)(official source, opens in a new tab)The EU General Data Protection Regulation for personal data, including health data
- ICHICH E9 and E9(R1)(official source, opens in a new tab)Statistical principles for clinical trials and estimands
- FDA21 CFR 314.80 and 600.80(official source, opens in a new tab)Postmarketing reporting of adverse drug and biologic experiences
Company hiring pulse
Merck on Regulatory Jobs
- 30
- Open roles
- 30
- Distinct roles
- 5
- Locations
By discipline
- Clinical22 73%
- Regulatory6 20%
- Quality2 7%
By level
- Director22 73%
- Senior & Principal5 17%
- Associate & Specialist2 7%
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Clinical Trial Coordinator (CTC) at Merck
Applications close November 10. $68K–$107K a year, employer provided.